Billit takes security very seriously—Clients trust us with their data. We use a combination of enterprise-class security features and comprehensive audits of our applications, systems, and networks to ensure that your data is always protected, which means every customer can rest easy.
We are committed to ensuring the privacy of your data. We’re further committed to preventing unauthorized access to that data. Our Privacy & Cookie Policy and Data Processing Agreement details what data is collected from our customers, how we use it, and how it is stored.
At Billit, we prioritize the protection of your personal data. We are committed to ensuring compliance with the General Data Protection Regulation (GDPR). The GDPR is a set of regulations designed to safeguard the privacy and control of personal information of individuals within the European Union.
We understand the importance of your privacy and have implemented measures to comply with GDPR requirements. These measures include transparent data collection practices, secure data storage, and ensuring appropriate consent mechanisms for processing personal data.
By adhering to GDPR guidelines, we strive to uphold the highest standards of data protection and privacy. Your trust is important to us, and we want you to feel confident that your personal data is handled with care and in accordance with applicable laws and regulations.
If you have any questions or concerns regarding our GDPR compliance or the handling of your personal information, please do not hesitate to contact our dpo at dpo@billit.eu. We value your privacy and are dedicated to maintaining a secure and compliant environment.
Our privacy policy outlines how we collect, use, and protect the personal information of our users or customers. It covers details such as the types of information we collect, how it is stored, who has access to it, and how it is used or shared.
Our privacy policy is important as it establishes transparency and trust between us and our users. It helps individuals understand how their personal data will be handled and ensures compliance with relevant privacy laws and regulations.
To learn more about our privacy policy and how we handle your personal information you can read the privacy policy here.
Our cookie policy explains how we use cookies and similar technologies on our website. Cookies are small text files stored on your device when you visit our site, and they help improve your browsing experience and provide personalized services.
Our cookie policy provides detailed information about the types of cookies we use, their purpose, and how we utilize the collected data. It also informs you about your rights and options to manage and control your cookie preferences.
You can find our comprehensive cookie policy here.
A data processing agreement is a legal contract that defines the terms and conditions under which a data processor handles personal data on behalf of a data controller. It establishes the responsibilities, obligations, and rights of both parties regarding the processing of personal information.
This agreement is crucial in ensuring that personal data is processed in compliance with applicable data protection laws and regulations. It helps to clarify the roles and responsibilities of the data controller and data processor, while also protecting the rights and privacy of the individuals whose data is being processed.
By having a data processing agreement in place, both parties can maintain transparency, accountability, and legal compliance throughout the data processing activities.
You can find our default DPA here.
Our customers trust us with critical data contained within their finances and related to their business efforts. We work hard to ensure every bit of data is safe and protected.
We provide our users with a service, and they look to us to ensure we have adequate internal controls over our systems and their data. Therefore we engage ourselves to stay compliant by gaining important certifications.
Our ISO / IEC 27001 : 2022 certificate was issued by DQS and insures you as a customer that we have successfully implemented and maintain an Information Security Management System. More information on the standard can be found here or on the ISO website.
Billit is certified as an official Peppol Access Point by OpenPeppol AISBL and is one of the biggest Access Points internationally. The Peppol Compliance Policy can be found here.
Billit is also recognised by several local Peppol authorities and communities all over the world, including Belgium, Luxemburg, The Netherlands, Australia, New Zealand and Signapore.
Beltug: Billit is member of Beltug, the Belgian association of CIO’s and digital technology leaders
UBL: Billit is member of UBL.Be. UBL.BE is a Belgian non-profit association. The goal is to support customers and users in the implementation of e-invoicing. The focus is on the use and transport of e-invoices in a secure and compatible manner, more specifically support for the use of Peppol.
Billit is also recognized by the Dutch Peppol Authority and is authorized to carry the UBL Ready certification after successfully completing the UBL chain test
FNFE-MPE: Billit is a member of the French service provider group FNFE-MPE. This organization brings together everyone involved in electronic billing and procurement to discuss ideas and develop policies.
We believe in transparency when it comes to our platform uptime, incidents, and service level agreements, details of which are available on our status page.
We go for 99.99% uptime.
Important information should be kept accessible and reusable for years to come, regardless of the system used to store it.
These standards are respected by Billit when it comes to e-archiving:
We ensure that our e-archive follows a specific .XML structure, dividing it into "information packages" that act as containers for storing one or more objects, such as e-invoices, or their related metadata. At Billit, we store all invoices as UBL + PDF.
All the necessary metadata related to the documents, such as e-invoices, is meticulously e-archived.
To facilitate easy retrieval of information from the e-archive, we have implemented a robust search function. Users can conveniently download information based on criteria such as company name, VAT number, fiscal code, date, or other relevant information. Billit provides state-of-the-art search capabilities.
Billit operates on ISO 9001, ISO 27001, and NEN 7510 certified servers based in the EU. These servers are notified and to the local tax-authorities and meet local technical and tax rules related legislation where necessary (e.g. Italian tax authorities for the SDI network.)
We ensure full online access to tax authorities upon their request as necessary to comply with applicable laws or regulations. We may share data with regulators, law enforcement bodies, government agencies, courts, or other relevant third parties as necessary to comply with applicable laws or regulations, or to exercise, establish, or defend our legal rights, where possible and appropriate.
Our documents are designed to be easily printable and portable to any computer device without unnecessary delays. At Billit, we empower our users to download their documents (PDF and xml) whenever they need them.
Most authorities require the e-archiving process be completed within three months from the deadline of the relevant return by affixing a time stamp token on the e-archiving package. Billit completes the process instantly and has the data staying instantly available in the platform for the user.
