This article gives an overview of different availabe VAT rates for sales invoices in Billit and how to use them. Next to each rate you will find a short explanation on when the rate is applicable and how to use it when creating an invoice in Billit.
If you have doubts about applying a certain rate, if you want all the details and/or exceptions about a certain rule or if you have questions about certain VAT rates for your bookkeeping, please contact your accountant. As a fiscal expert they will certainly be able to assist you further.
The 3 basic rates in Belgium. The rate 21 % will be selected by default. If you want different options such as 12 or 6% you can indicate this in the order line.
Choose the correct (or most applicable) rate for your invoice under ‘VAT’. You can also set a standard VAT rate in the customer details.
Thhis system applies to construction works (for professionals), from painting to building parking lots. In this case the contractor doesn't charge VAT but the customer should declare it themselves. This means the VAT is reverse-charged.
Select ‘Co-contractor’ for the entire invoice. The VAT is now set to 0% as a standard rate for all order lines. If you need to apply a different rate to one of the lines you can enter the correct rate in the VAT field of that line. Your invoice will state the mandatory legal text ‘VAT reverse-charged’.
these are items which should not be included in the VAT declaration such as returnable containers.
Select ‘Miscellaneous non-VAT’ for the entire invoice. The VAT is now set to 0% as a standard rate for all order lines. If you need to apply a different rate to one of the lines you can enter the correct rate in the VAT field of that line.
Intra-community goods and services
when selling a good or delivering a service between two parties liable to VAT in different EU countries it is possible, under certain conditions, to exempt the delivery from VAT (for goods) or to reverse-charge the VAT to the customer (for services).
Select ‘IC goods’ or ‘IC services’ for the entire invoice. The VAT rate is now set to 0% for the entire invoice. Your invoice will state ‘VAT reverse-charged’.
One Stop Shop (OSS)
If you want to send invoices from Billit to a private customer from the EU you should charge, declare and transfer foreign VAT. You can find more info via the Belgian government on ‘One Stop Shop’.
Select OSS for the entire invoice in the VAT field. You can fill in the (foreign) VAT rate for that order in the order line.
Import-Export
You don't have to pay VAT when you deliver goods outside the EU on the condition that the goods actually leave the EU.
Select Import Export in the VAT field for the entire invoice. The VAT rate will be set to 0% for all order lines. The invoice will state ‘Exempt transaction - Export’.
Margin scheme second hand goods
thanks to this scheme a seller should only charge VAT on the gross profit margin and not on the whole amount to be paid by the customer. The VAT due should, in principle, be paid globally per month or quarter but exceptions are possible.
Select ‘Margin’ for the entire invoice. The VAT is now set to 0%. You can split up the amount into a part with and without VAT and then select the correct rate for each line. You can als calculate this globally per month or quarter. In that case you need to keep track yourself of which VAT amount should be charged to your customer. Please contact your accountant about the conditions for using this rate.
