If you need to send invoices to the government or a public entity in Luxembourg you are required to use e-invoicing.
Discover below how you can start sending electronic invoices and get started in a few easy steps.
All public and contracting authorities in Luxembourg must be able to receive e-invoicing. Since 18 March 2023, suppliers are also required to send structured e-invoices (Peppol BIS v3 Billing).
There is no obligation yet for business-to-business. It is, however, encouraged to switch to e-invoicing.
There are several ways to send an e-invoice to the Luxembourg government or to a private company. Choose your option below.
There are 3 options to legally send e-invoices to the Luxembourg government:
The safety and reliability of Peppol service providers is being maintained by the Ministry for Digitalisation acting as Peppol Authority in Luxembourg.
Electronic invoicing is not yet mandatory for B2B in Luxembourg, but it is being encouraged.
There are already a lot of benefits to switchting to e-invoicing right now. It is safer, faster and cheaper than paper invoices.
If you want to send invoices to a company in Luxembourg, you can use Peppol. It works for any type of business, from freelancers to large multinationals. It only takes a few minutes to register on a certified Peppol Access point and send your first e-invoice.
If you want to send invoices via Peppol you only have to register on an official Peppol Access Point.
Follow the steps below to register on the Billit Access Point and send your first invoice.
Peppol is a secure and closed network with many advantages:
The identity of everyone affiliated with the network is verified, so you can be sure that the invoices you receive are genuine, and you avoid invoice fraud.
The invoices you send through the network are completely digital, so you can process them automatically in your invoicing software.
E-invoices in the UBL standard are automatically read correctly. This prevents human error during processing.
Linking to your bank account means that outgoing and incoming invoices are automatically matched and you get a better overview of your company's financial situation.
Peppol is fast: your recipient will receive your invoice within 10 minutes of sending it. Combined with automatic processing, this will save a lot of time.
Peppol is an open network for securely sending and receiving business documents such as invoices. It is designed to simplify the purchase-to-pay process between governments and suppliers. Peppol was developed by the European commission but is on its way to become a global standard.
There are many kinds of identifiers for sending invoices via Peppol. Find out the difference between each option below.
| Type | Description | Example |
|---|---|---|
| RPM number | Stands for Numéro d’identité du répertoire des personnes morales. It consists of 11 digits and is a type of legal enterprise number. | 12345678910 |
| VAT (indentification) number or VAT-id number | A unique identification number for entrepreneurs liable to VAT. It should be included on each invoice to customers. A VAT number in Luxembourg starts with LU, followed by 8 digits. | LU10061242 |
| GLN | Stands for Global Location Number. It is used by companies to identify their locations, such as legal entities, functions and physical or digital locations. You can request a GLN number with GS1. | 5488888010598 |
| DUNS | D-U-N-S stands for Data Universal Numbering System and is a 9-digit code to identify a company or business entity. It is a unique number worldwide. | 123456789 |
| RCS (Registre de commerce et des sociétés) | All new companies in Luxemburg need to register with the RCS. This public register can by accessed by anyone who wants more information about a company, such as legal forms, directors and financial statements. | B94657 |
You can send invoices with either an RPM or VAT number only.
If you have several numbers and want to prioritize them, you first have to add those numbers to your customer file.
As soon as you have more than one identifier added, you will see an extra e-invoicing tab appear in the customer file. Click it to see a list of identifiers. Select the bullet for the number you want to set as priority and confirm.
